As an IT service provider, we understand that libraries are not just spaces filled with books, but also essential community hubs for learning, connection, and technology. With rapid advancements in technology, ensuring that libraries stay up to date with modern tools and services can be a challenge, especially when it comes to funding. But there’s good news: the E-Rate Program provides an excellent opportunity to enhance your library’s tech infrastructure—if you act quickly.
What is the E-Rate Program?
The E-Rate Program, also known as the Schools and Libraries Program, is a federal initiative that provides discounts to eligible libraries and schools to help them improve their telecommunications services and internet access. Managed by the Universal Service Administrative Company (USAC), E-Rate allows libraries to apply for financial assistance to upgrade their technology, including high-speed internet, indoor and outdoor wireless networks, and network security.
The best part? This year marks the 5th funding cycle for this program, and there is a critical deadline looming: Unused funds will be lost, meaning it’s truly a "use it or lose it" scenario. Libraries must use their allocated E-Rate funds by the end of this cycle, or they risk losing out on valuable financial support that could otherwise enhance their tech services.
Why Aren’t More Libraries Taking Advantage of E-Rate Funding?
Despite the significant benefits, many libraries do not take full advantage of the E-Rate program. But why?
Unawareness of Funding Opportunities: Many libraries may simply be unaware of the full potential of E-Rate funding. Some are also unaware of the specific technologies that are eligible for funding.
Complex Application Process: The process can be perceived as daunting and complex. The paperwork and documentation required may feel overwhelming to busy library staff who are already juggling many responsibilities.
Limited Technology Knowledge: Libraries may not know which upgrades to prioritize—whether it’s enhancing indoor wireless connectivity, expanding outdoor wireless access, or investing in network security.
Timing Issues: Some libraries may not be aware of the deadlines or feel rushed when it comes time to apply, missing the opportunity to fully capitalize on available funding.
However, if you’ve ever thought about expanding your library’s Wi-Fi network, boosting network security, getting outsourced support, or improving broadband speeds for the community, E-Rate is the perfect opportunity.
Eligible Uses for E-Rate Funds
E-Rate funds can help libraries fund a wide range of technological upgrades, including:
Indoor & Outdoor Wireless Networks: Provide better internet access for patrons inside and outside the library.
High-Speed Internet Access: Say goodbye to slow, unreliable connections—ensure fast and reliable broadband for both patrons and staff.
Network Security: Protect sensitive data and create a safe online experience with upgraded firewalls, antivirus software, and other security tools.
Router & Switch Upgrades: Ensure your network can handle increasing demands and deliver enhanced services to users.
Cabling Infrastructure: Upgrade your library’s cabling systems to support faster, more efficient data transmission and a more reliable network.
Fiber Optic Upgrades: Enhance your library’s internet capacity and speed with fiber optic technology, which is ideal for supporting high bandwidth applications and large volumes of data.
Managed IT Services: E-Rate funds can also be used to support Managed IT Services, including ongoing technical support and help desk services. These services can ensure your library’s network runs smoothly, resolve issues quickly, and provide your team with the expert IT help they need without the overhead of a full-time staff member.
The Consequences of Letting E-Rate Funds Go to Waste
Failing to use available E-Rate funding comes at a cost. If your library doesn’t use these funds in the current cycle, they will expire, and you will miss the opportunity to enhance your technology infrastructure until the next funding cycle—if and when that happens.
It’s crucial that libraries take advantage of these funds this year, especially since technology needs continue to grow. Whether it's improving accessibility, providing better services to patrons, or safeguarding your network, E-Rate funding offers a unique chance to address these needs without breaking your budget.
How VoDaVi Helps Libraries Maximize E-Rate Funding
At VoDaVi, we have worked alongside numerous libraries throughout New England to help them make the most of the E-Rate program. By guiding libraries through the application process, providing expert advice on which technology upgrades are most needed, and managing the implementation of the approved solutions, we’ve been able to support libraries in building the infrastructure they need to thrive.
Get Started Today-Don't Wait!
If your library hasn’t yet taken full advantage of the E-Rate program, now is the time to act. The funding cycle for this year is closing, and there’s no time to waste. Whether it’s installing high-speed internet, expanding your wireless capabilities, or boosting your security, the opportunity is there, but only if you move quickly.
At VoDaVi, we are committed to helping libraries enhance their technology infrastructure with the support of the E-Rate program. Together, we can ensure your library is fully equipped to meet the growing needs of your community. Contact us today, and let’s make sure your library isn’t missing out on the funding it deserves.
Remember, when it comes to E-Rate: Use it or lose it!
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